[Seltzer]

Potomac Upgrades Registration Systems for 2013 Season


In 2012, the Potomac executive board decided it was time to upgrade and merge the two main online registration systems that the club has used for many years. The two systems had been serving the club well, but were not keeping up with user preferences, as our members are increasingly web-savvy and expect the versatility and user-friendliness they find on other sites. In addition, meeting the requirements for keeping member information secure has become a more complex process, and continually retrofitting the existing systems with the latest security technology would be an expensive undertaking.
After an extensive search, the executive board voted to move all registrations to MotorSportReg.com. This means our Driver Education, Drive & Dine, and Autocross programs will now use the same system. Our members will have one-stop shopping for all major activities in 2013. The new system offers the following benefits:
· Central, secure member database
· Collect data important to your team
· Handles major credit cards as well as e-check
· Easy email blaster for staying in touch
· no lock-in
· Works with MyLaps, AxWare & other timing systems
· Real-time inventory system only sells what you have available
· Syndicated calendar generates exposure and increases participation
· Over 350 organizations listed
· In 2012, handled > 6,500 events and 350,000 registrations
· Landing page for Potomac members that focuses on Potomac events
· Ability to search by organization, month, track, and type of event

Potomac will be operational on the new system before the end of January 2013. All members will need to create an account on MotorSportReg if they do not already have one. This is a very easy process with plenty of help available from the vendor if there are any questions. It is easy to select PCA – Potomac, The Founders Region as your default region for your account. In addition, we have already added custom fields for the different programs to collect information like number of track days or autocross class. We will be continuing to maintain the old DE system for another year so drivers can refer back to their stored data of number of track days. It will be up to each member to update his or her new accounts with past information. The old system can be reached at http://pcapotomac.us.

We look forward to the benefits of the new system both for our members and for the volunteers who will support and enjoy the new features. We will be working hard to minimize any transition issues and will address any as quickly as possible. This can only be a success with the support of all our members and we are confident that it will be.

If you have any questions or suggestions, please feel free to contact Michael Handelman (secretary@pcapotomac.org), any of the program chairs, or Potomac executives directly.

[Jazzbass]

Good info, Dick. I stuck the thread to top of Track forum.

[Seltzer]

thanks...change is hard but in the long run, this is a good thing to do.

[mhandelman]

Just thought I would let everyone know that Potomac's 2013 season is now open for registration on MotorSportReg.com. All events that are not by "invite only" are available (Instructor Day and Volunteer Day).

Feel free to contact Sally or me if you have any questions or issues at deregistrar@pcapotomac.org.

michael

[FTS]

I posted this on the wrong thread previously, sorry.

How come you do not have Attendee List enabled in motorsportreg.com?

[BlackTalon]

Originally Posted by FTS

How come you do not have Attendee List enabled in motorsportreg.com?

Did PCAP post an attendee list ahead of time prior to going to the new system? I believe they did not.

[Trak Ratt]

^ they did not post a listing before hand on the other system. New system, new options, teething period (1st year). Lots of reason to, lots of reasons not to.

[HateDCRoads]

We are trying to get this up, but as we are sorting out the issues we thought it best to minimize the number of things that could cause problems.

[}{arlequin]

pick up the phone and call your buddy to see if they're going

or... browse the 'april de' thread...

[Trak Ratt]

^ sounds like really good advice